Privacy policy

We understand how important privacy is to you.

Your privacy is important to us, and we work hard to secure your personal information in compliance with national and applicable data protection laws, particularly the General Data Protection Regulation 2016/679 (“GDPR”).

We might occasionally need to make changes to this privacy statement. This identical page on our website is always home to the most recent edition.

 

Who are you, that is, whose personal information do we gather?

As part of our purpose, we gather personal information about:

• our board members, members’ assemblies, and expert groups; and our members and their representatives.
• those who offer us their business cards at meetings or events
• those who subscribe to our newsletters, news alerts, or policy updates
• participants at our events, including speakers or potential speakers
• stakeholders with whom we interact in line with our goal

 

How are personal data collected?

We could obtain your personal information in a number of ways, including:

• directly from our members if they appoint you as their representative or as a participant in one of our expert groups
• straight from you

• straight from you, whenever you connect with us on social media or visit our website, https://balantrix.com
• while completing (web)forms to sign up for events, subscribe to publications, newsletters, get information on policies, etc.
• when you answer polls and surveys conducted online
• when you give someone your business card

 

Which personal information do we gather?

We could get the following details about you:

 

• Information pertaining to an individual’s name, address, phone number, email address, or other contact information
• Electronic identification data: We track your surfing habits and the actions you take in response to our emails, including whether you open, click, or receive them
• Transactions in money summaries of payments, evidence of payments, amounts paid or owed, etc.
• Individual traits: age, gender, nationality, specializations, aspects of the (possible) speaker evaluation, etc.
• Interests and way of life nutritional needs
• Details about travel and movements details about past travels, locations, etc.
• Social contacts: Details about associates and business relationships
• Employment and functions performed: information about your role with one of our members, involvement in working committees, current and/or past roles, etc.
• Media usage – Using media and communication techniques
• Photos and videos – Photos and videos made at events, meetings, etc.

 

What uses do we make of your personal information?

We use the following purposes with your personal data:

• Public relations objectives;
• Supplier administration;
• Information-sharing via electronic mailings (if you subscribed to them);
• Overseeing and evaluating our social media accounts and website(s);
• For statistics and research purposes;
• Member administration and communication.

We process certain personal data of representatives of members for member administration and member communication as necessary to carry out our objective.

We use the consent you have given us as the basis for processing your data when sending you electronic mails with information. Anytime you want, you may change your choices or unsubscribe using the link found in every mailing.

In all other instances, the processing of personal data is justified by our legitimate needs to carry out research and surveys, evaluate website analytics, and enhance the quality and content of our website.

 

Whom do we disclose your personal information to?

Your personal information might be disclosed to outside parties, including service providers (such IT service providers) and partner organizations with which we host events.

When revealing your personal information to a third party, contractual protections are put in place to guarantee its security, where applicable.

We will never rent or sell your personal information to any parties for profit.

 

How long do we retain your private information?

We will only keep your personal information for as long as is necessary to fulfill the reasons for which we process it (the aforementioned purposes are the ones for which we refer). After that, they won’t be actively processed in a file, but they might still be accessible in our archives or backups.

More precisely, we adhere to the following retention policies:

• Personal information gathered by website cookies is kept for the duration of the cookie’s storage;
• After the event, the personal information we receive from attendees is archived and never used again (unless you specifically request to be notified about our upcoming events or activities). We shall no longer use your personal information for these purposes as soon as we discover that your contact information is no longer correct or active, or if you choose to exercise your right to unsubscribe;
• Similarly, we will keep any personal information we use to share information with you for as long as it takes to continue sending you pertinent mailings and newsletters. We will stop using your personal information for these purposes as soon as we discover that your contact information is inaccurate or out-of-date, or if you exercise your right to unsubscribe;
• Personal information used for member administration is kept for as long as it is necessary to carry out our mission;
• Personal information used for statistical or research purposes is anonymized as soon as it is obtained.

We will only keep personal data longer when required by law or when it is required to protect our interests during legal procedures (such as in the event of a dispute). Upon request, further details on our retention periods can be obtained.

 

How is your personal information protected?

We have put in place organizational, technical, and administrative safeguards to provide a degree of security suitable for the particular threats that we have pinpointed. As a result, we make an effort to safeguard your personal information (to the extent that is reasonably possible) against unauthorized access, disclosure, destruction, loss, and alteration when it is transferred, stored, or otherwise processed.

Furthermore, we work hard to maintain the accuracy and timeliness of your personal information. Because of this, we respectfully ask that you notify us of any changes to your personal information (such as a change in your contact information).

 

What rights do you have, and how can you use them?

Articles 15 to 22 of the GDPR provide you the legal authority, subject to certain restrictions, to:

• access your personal data;
• update, complete, or rectify your data

You have the following rights:

• to have your personal information erased (also known as the “right to be forgotten”);
• to have it processed more slowly;
• to object to processing (including the ability to stop receiving event invitations and newsletters);
• to receive your personal information in a format that is machine-readable, structured, and widely used and to (have) have it transmitted to another organization.

To make use of these rights, send us an email at office@balantrix.com. Identity verification could be necessary.

Additionally, you are able to file a complaint with your local Data Protection Authority.